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Continuing Contract

Administrative Assistant

Posted on: January 13th 2022 at 8:00am
Closes on: January 27th 2022 at 4:30pm

Posting Reference Number: 
S 22 CLK 028 REG
Job Location: 
School District Admin Office
Commencement Date: 
ASAP
FTE: 
1.0
Contract: 
Continuing


Summary:

The Abbotsford School District is located on the traditional and unceded territory of the of the Stó:lō people, the Semá:th First Nation and Mathexwí First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers.  

Why Abbotsford? 

Located under an hour from Vancouver, the Abbotsford School District is settled in the heart of the beautiful Fraser Valley and surrounded by spectacular mountain views. 

Learn more about the Abbotsford community:  https://tourismabbotsford.ca/ - www.thefraservalley.ca 

Why the Abbotsford School District? 

Every day, in every classroom and office at Abbotsford School District, our employees provide a world-class, innovative educational experience for over 19,000 students. We are committed to ensuring that every student receives the support they need to access the high-quality education they deserve. We are proud of our collaborative, inclusive and supportive work environment.

Review our Strategic Plan: https://www.abbyschools strategic plan 
Learn about our Leadership Development Framework: https://hr.abbyschools.ca/leadership-development 
Read the Superintendent’s Blog: abbyschools.ca/blog 

POSITION SUMMARY:

Under the general direction of the Senior Manager—Human Resources, the HR Administrative Assistant—Reception welcomes and assists staff, students, families, and visitors in a professional and pleasant manner in person, via email, and telephone. This position also performs a diverse range of confidential Human Resources administrative activities such as producing and issuing photo ID badges for staff, maintaining a database for Criminal Record Checks, assisting with projects and events, and assisting other departments when required.

This position involves maintaining confidentiality in all matters of the School District.



Education & Experience:

Grade 12 diploma, or equivalent, supplemented by completion of a 6-month certificate in Human Resources/Administration/Applied Business Technology, other related certifications may be considered. A minimum of 3 years of current administrative experience. 



General Description/Duties:

Reception

Warmly greeting the public, staff, students, parents and visitors, answering general inquiries, referring other inquiries and/or directing visitors to the appropriate department; notifying office staff of visitor arrival;
Operating the multi-line telephone system by answering general inquiries, redirecting calls as appropriate and taking adequate messages when required;
Maintaining security by following District Policy and Procedures, monitoring the Sign-In/Out Sheet and issuing visitor badges;
Receipting all incoming payments or deposits and entering relevant information into a database for Finance;
Receiving all general correspondence, date stamping when appropriate, and distributing mail accordingly.

Human Resources Administration

Processing, tracking and maintaining a database for Criminal Record Checks for all employees and volunteers;
Performing additional tasks on an “as needed” basis; this includes assisting other departments when time permits, preparing packages, nametags, etc.



Knowledge, Skills & Abilities:

A valid Class 5 BC Driver’s License. As well, incumbents also require the following: 

  • Ability to provide service in a professional, respectful, positive, and courteous manner and manage difficult or emotional situations; 
  • Ability to communicate effectively both orally and in writing and provide information and explanations clearly to others; 
  • Understanding of cultural diversity and the ability to adapt communication accordingly; 
  • Proven ability to establish and maintain positive, effective work relationships in a team environment; 
  • Ability to identify and understand the sensitive and confidential nature of all types of situations and information, maintain confidentiality, and demonstrate sound judgement and tact; 
  • Strong organizational skills with the ability to work independently, multi-task, prioritize, self-motivate, and meet deadlines; 
  • Strong attention to detail and accuracy; 
  • Flexibility and resilience including the ability to manage stressful situations and to learn and adapt to new programs, processes, and other workplace changes;   
  • Completion of Microsoft Office training and proficiency in the Microsoft Office suite including Outlook, Word, Excel, Sharepoint, and Teams;  
  • Working knowledge of WHMIS and WorkSafe BC occupational health and safety regulations and  demonstrated ability to work in a manner that recognizes personal safety and the safety of others; 
  • Working knowledge of relevant Ministry of Education Regulations, District Procedures and Administrative Policies, including the Freedom of Information and Personal Protection Act (FOIPPA).  


File Attachments:


Please submit your application before January 27th 2022 at 4:30pm to:

Current employees of the Abbotsford School District may apply for this job using the AMS Job Posting portal.